An exciting opportunity to support the implementation of a risk framework for a national government  program:


Key responsibilities for the role:

• Assist with the compilation of program/project information, maintenance of program/project files and the preparation and presentation of management reports.
• Coordinate and provide secretariat support for the Program’s governance boards and committees, including scheduling meetings, preparing agendas, distributing meeting papers, and recording accurate minutes in accordance with relevant Terms of Reference.
• Ensure the efficient setup of meetings, including logistical arrangements, technology support, and distribution of relevant materials.
• Liaise with senior stakeholders, including high-level executives and their assistants, to facilitate meeting coordination and ensure timely flow of information.
• Maintain and manage program inboxes, records, action registers, and follow-up on committee decisions to support governance and accountability.
• Prepare and format correspondence, briefing materials, and reports in accordance with governance requirements and departmental standards.
• Support the implementation of governance processes by ensuring compliance with relevant policies, procedures, and Terms of Reference.
• Foster positive working relationships with internal and external stakeholders to support effective communication and coordination.

Required skills

• Demonstrate analytical, conceptual and problem-solving skills and an ability to coordinate multiple tasks within agreed priorities, timeframes and accountabilities
• Demonstrated experience in providing high-level administration support, including agenda preparation, minute-taking, and meeting coordination.
• Strong organisational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to engage with senior executives and key stakeholders professionally.
• Proven ability to maintain confidentiality, accuracy, and attention to detail in handling governance and committee-related matters.
• Proficiency in Microsoft Office Suite and other relevant digital collaboration tools to support meeting setup, coordination and document management.

This role is positioned within the Program Office, reporting to the Portfolio Risk Analyst. Please reach out to Alison Detaille at alison.detaille@troocoo.com for more information.